How to Plan an A.S. Event – Everything to need to think about when planning an event

Large events or small

There's a process to make it all happen

On campus or in IV

There are rules and procedures to know about

Funding

Does your group have $ in its budget? Can you get $ for your event?

Lots of details

Do you need contracts filled out? Security? Disabled Services?

Location location location

What's the best place for you to have your event? How do you schedule a venue?

Pre-planning

In your committee, there are many questions to be answered before you begin the actual planning of the event

Timeline Planning

How many weeks in advance do you need reserve your space? When do you need to have your budget developed?

Budget Planning

What are your anticipated costs? What's your anticipated income? Do you have sponsorship? Download a worksheet.

Event planning is the process of planning a festival, ceremony, competition, party, concert, or convention. Event planning includes budgeting, establishing dates and alternate dates, selecting and reserving the event site, acquiring permits (alcohol permits, insurance licenses, etc), and coordinating transportation and parking. Event planning also includes some or all of the following, depending on the event: developing a theme or motif for the event, arranging for speakers and alternate speakers, coordinating location support (such as electricity and other utilities), arranging decor, tables, chairs, tents, event support and security, catering, police, fire, portable toilets, parking, signage, emergency plans, health care professionals and aid stations, and cleanup. - wikipedia

This website is a resource for how to plan an event at Associated Students.

The campus-wide calendar at events.as.ucsb.edu is the right place for you to publicize your event. It's easy to use both as a planner and as someone looking for something to do.